Trip Budget Calculator
Estimate the full cost of a trip — flights, accommodation, food, activities and the extras people forget — with a built-in contingency buffer.
Enter Your Values
Using shared profile · 3,500/mo · EUR — edit on Dashboard
Results update automatically as you change values.
What-If Scenarios
Results update instantlyCost Breakdown
Where Your Money Goes
Click chart to expand
Trip Cost by Travel Style
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Side-by-Side Comparison
Bars show relative size · ✓ marks the better option- Total Cost
- €2,282
- Per Person
- €1,141
- Per Day
- €285
- Style
- Hostels, street food
- Total Cost
- €3,046
- Per Person
- €1,523
- Per Day
- €381
- Style
- Mid-range hotels
- Total Cost
- €4,357
- Per Person
- €2,178
- Per Day
- €545
- Style
- Premium everything
| Factor | Budget Best Value | Recommended Comfort | Luxury Most Flexible |
|---|---|---|---|
| Total Cost | €2,282 | €3,046 | €4,357 |
| Per Person | €1,141 | €1,523 | €2,178 |
| Per Day | €285 | €381 | €545 |
| Style | Hostels, street food | Mid-range hotels | Premium everything |
At your chosen comfort level the trip costs €3046 (€1523 per person, €381 per day). A budget approach — hostels and self-catering — would bring it down to about €2282, while a luxury version runs to roughly €4357. Flights and insurance (€770) are fixed; the rest is where you control the cost.
Scenario Analysis
How the outcome shifts if your assumptions turn out better or worse than expected.
Cheaper flights & hotels
At stated values
Higher prices + overruns
Compare Scenarios
Pin up to 3 and see them side by sideSet your inputs, then Pin current to save this scenario. Pin a few variations to compare their scores and outcomes here.
What Moves the Needle Most
How much each factor changes your Total Trip Cost across its full range. Nights has the biggest impact.
Focus your attention on Nights — getting it right matters most. Factors lower down move the result less, so rough estimates there are fine.
Confidence & Assumptions
The result swings widely between best and worst cases — it depends heavily on assumptions that are hard to predict.
Total Cost: €4,357 (worst) → €3,046 (expected) → €2,282 (best)
These are the estimates the result depends on. Adjust them (and the Advanced inputs) to match your real situation — the closer they are to reality, the more reliable your decision.
These estimates are for informational purposes only and do not constitute financial advice. Actual results may vary based on factors not captured in this calculator.
How This Calculator Works
What this calculator does
This calculator estimates the complete cost of a trip — flights, accommodation, food, activities, local transport and insurance — with a contingency buffer, and shows the cost per person and per day.
How the calculation works
We total each category across your travelers and nights, add a percentage buffer for the unexpected, and break the result down per person and per day. We also show budget, comfort and luxury versions by scaling discretionary spending.
Formula
Subtotal = Flights + Accommodation + Food + Activities + Transport + Insurance Buffer = Subtotal × Buffer% Total = Subtotal + Buffer Per Person = Total / Travelers, Per Day = Total / Days
Example
2 people, 7 nights: €500 flights + €770 hotel + €720 food + €300 activities + €160 transport + €70 insurance = €2,520, plus 12% buffer = €2,822 (€1,411 per person).
How to Use This Calculator
- 1Enter your numbers
Fill in the inputs for Trip Budget Calculator. Defaults are realistic starting points — replace them with your actual figures.
- 2Understand the calculation
We total each category across your travelers and nights, add a percentage buffer for the unexpected, and break the result down per person and per day. We also show budget, comfort and luxury versions by scaling discretionary spending.
- 3Review results and scenarios
Check metrics, cost breakdown, comparison tables, and best / expected / worst scenarios. Use sliders to stress-test assumptions.
- 4Decide with the verdict
Read the decision engine recommendation and FAQ. Example: 2 people, 7 nights: €500 flights + €770 hotel + €720 food + €300 activities + €160 transport + €70 insurance = €2,520, plus 12% buffer = €2,822 (€1,411 per person).
Factors to Consider
- Baggage and seat fees on budget airlines
- Airport transfers at both ends
- Foreign card and currency exchange fees
- Tips and service charges
- A buffer for the unexpected (10-15%)
Common Mistakes
- Budgeting only flights and hotel
- Forgetting airport transfers and baggage fees
- Underestimating daily food and drink spend
- Ignoring currency and card fees
- Leaving no contingency buffer
Frequently Asked Questions
How much should I budget per day for travel?+
It varies hugely by destination and style. Budget travel might be €50-80/day, mid-range €100-200/day, and luxury €300+/day, excluding flights.
How big should my contingency buffer be?+
A 10-15% buffer covers most surprises — price changes, an extra excursion, or minor emergencies. For remote or long trips, consider 20%.
What travel costs do people forget?+
Airport transfers, baggage fees, tips, foreign transaction fees, mobile roaming or eSIMs, tourist taxes and visas are the usual culprits.
This calculator provides estimates for informational purposes only and does not constitute financial, investment, tax, or legal advice. Always consult a qualified professional before making important financial decisions.
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